Administrative Assistant

No Relocation Assistance Offered
Job Number166744 : Guatemala, Guatemala, Guatemala

Who We Are

Colgate:Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name

Join Colgate:Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values-Caring, Inclusive, and Courageous-we foster a culture that inspires our people to achieve common goals. Together, lets build a brighter, healthier future for all.


JOB SUMMARY
Colgate:Palmolive is pleased to invite applications for the Administrative Assistant position reporting into the VP and General Manager for the Central America region. This role will primarily support the VP and GM and also support extended members of the Leadership Team (Finance and HR), with general administrative duties such as meeting planning, reporting, events and travel.

The Administrative Assistant will provide support to the VP and General Management, Finance Director and Human Resources Director by solving daily administrative tasks at a practical level in accordance with internal policies and procedures, serving as a link between the executive and other related departments and countries.

The position requires the individual to demonstrate a high level of initiative, good judgment and the ability to handle confidential information in a good way. This role is recognized across the Company as an expert in the administrative field.



Essential Functions



Meetings and Agenda


:Coordinates the Master calendar for the GM and the whole organization
:Coordinates the agenda and calendar of the General Manager
:Tracks and coordinates calendars for one or more individuals and schedules meetings
:Provide administrative support for on site meetings to include meeting planning and logistical coordination with people from multiple locations and/or functions.
:Provide meeting planning and logistical coordination for committees that VP and GM lead
:May be required to be physically present to provide administrative assistance at off:site meetings


Communications


:Communicate clearly and effectively in verbal, written and electronic media
:Initiates and composes both routine (schedules, letters, memos, e:mails) and non:routine correspondence (surveys, minutes, project plans, announcements and continuous improvement ideas) with significant narrative
:Creates and/or edit presentations including formats, layouts, and content with attention to details and minimal supervision
:Influences presentation approach and plays a significant role in the development of the final product for department members
:Independently responds to and follow:ups on request for information based upon acquired knowledge of department/area
:Shares sensitive information with discretion and keeps others informed within department Scanning/copying documents are done correctly for distribution


Reports and analytics


:Compiles reports and/or information from internal/external sources which require research and knowledge of the organization (e.g. extracting information from intranet/internet to obtain relevant data for the department).
:Purchase Orders.


Travel


:Administration of Cytric Travel and Expense platform, users and other requirements
:Frequently arranges international travel and coordinates travel arrangements for multiple individuals.

:Prepares travel expense reports for VP and General Manager, Finance Director and HR Director on time and with minimal supervision


Other


:Manage visa and other legal documents from the VP and GM
:Manages multiple projects and events as needed by the VP and General Manager, Finance Director and HR Director
:Supports the VP and GM (usually an expat) i