Desktop Publisher / Graphic Artist
Job Functions:
Operate as a member of the proposal production team working as key person on small bids and/or with other Proposal Coordinator (PC), Desktop Publishers (DTP), and Graphic Artists (GA)
Responsible, in conjunction with Proposal Manager, and sometimes also with Production Coordinator, for establishing the look and feel of all proposal documents, as well as the schedule and other deadlines
Reads solicitation requirements and fills out production notes
Apply advanced MS Word features, creating solicitation-specific templates and formats all response documents
Responsible for the publication schedule and establishing production deadlines
Participates in conference calls/meetings and gathers/communicates information concerning document layout, graphics process, and production process
Reviews and documents all production-related requirements within the client solicitation and serves as the production interface for the entire proposal team
Controls and tracks text and graphics using correct processes, ensuring version control
Interpret art-related requirements of the RFP and serve as the art interface with Production Coordinator and Proposal Manager
Works with other PCs, DTPs, and GAs to ensure all formatting, page layout, and other such typesetting tasks are complete and compliant to RFP requirements
Works with PCs, DTPs and GAS to ensure all graphic images are completed and the latest versions are posted in the response to be printed
Helps PCs to generate labels, covers, and format text in various documents
Generate graphic design and layout using high-end desktop publishing software including but not limited to: Adobe Creative Suite (PhotoShop and Illustrator especially), MS PowerPoint, Visio
Formulates concept and renders illustration and detail from sketches or interviews
Responsible for creating proposal covers, CD labels, PowerPoint templates and technical illustrations
Responsible, in conjunction with PC or DTP, to track graphics input for the entire proposal, using the graphic process to ensure version control
Follow and endorse compliance with company brand guidelines
Works in conjunction with the PC or DTP to assure all graphic images are high quality and completed on schedule
Perform special formatting of documents, exhibits, charts, graphics and artwork, as required
Proof/edit graphics, ensuring high quality proposal products
Remotely assists PCs and GAs in preparing documents/proposals for review/final reproduction; reproducing, collating, book check, and delivery, as needed
When required, communicates with vendors to secure supplies and assure on-time completion of work outsourced
May be required to take on additional responsibilities for smaller proposals, presentations, or collateral projects
Participation in proposal training, as required
Other duties as assigned
Minimum Education, Skills, and Experience Requirements:
-Demonstrated advanced skills in formatting MS Word documents with a basic understanding of typesetting and page layout.
-Highly skilled in layout, design, drawing, and other relevant programs including, but not limited to; MS Word, Adobe PhotoShop, Adobe Illustrator), Visio, and PowerPoint.
-Ability to manipulate data in MS Word, Excel, and MS Project.
-Able to work on more than one project at a time and prioritize.
-Willingness to work extended hours and to assist other production staff in meeting deadlines.
-Ability to read and follow specific instructions with minimal errors.
-Proofreading skills, keen attention to detail, and ability to handle stressful situations a must.
-Bachelor's degree and relevant experience preferred.
Ciudad: ciudad guatemala
